GDPR: Getting Your Mailing Lists Up-To-Date To Comply With GDPR

There has been a fair bit of scaremongering (and some unseemly profiteering on the back of scaremongering) surrounding GDPR.

If you are looking at files of old email addresses and wondering if you can continue to send business marketing emails, Electric Marketing’s data cleansing services can help you tidy up your b2b mailing lists and remove the records that are incorrect.

If you are unlucky enough to come to the attention of the ICO, the fact that you have taken steps to comply with the regulation that data must be up-to-date will stand you in good stead. The new regulation is clear that companies which fall foul of the new rules will be given guidance to put things right.

What the regulation does not specify is how up-to-date must your b2b data be? It does not define a time-frame for ‘up-to-date’. Given that data on large companies decays at a rate of 50% in each 12 months, Electric Marketing is working on the assumption that data that is more than a year old probably falls into the not up-to-date category. Our tests show that half of the records sold 12 months ago will now be incorrect in some way, be it a new postcode, changed phone number, new email address or change of person’s name or job title.

But the client who called Electric Marketing wondering if the data he bought in 2012 is ‘GDPR compliant’, the answer was a firm no, as you need to update it. However if you have kept your data up-to-date by calling the companies or verifying the data in some way, then yes you can still use your pre-2018 mailing lists. But you must comply with the new rules and use the mailing lists on the basis of legitimate interests.

If you have not kept your data files up-to-date consider using a data suppression file such as Electric Marketing’s Leavers Database to get rid of the egregious errors. It will be tricky to convince the ICO that your data is up-to-date if it includes defunct companies such as Monarch Airlines, Allied Domecq or Consignia. Or old London phone numbers beginning 0171.

If your data update process extends to suppressing the unsubscribes and removing the emails which bounce back, be aware that some servers do not automatically reject email addresses that are no longer valid. Your emails may be being forwarded and read by the replacement managing director. On the other hand they may be sitting unread on the target company’s email server, ready for an officious DPO to report you to the ICO for sending promotional emails to an email address that has been out of use for 2 years.

I feel I may have drifted into scaremongering myself there. But the new General Data Protection Regulation is insistent that data is current and it is a risk to store and use marketing data that has not been maintained.

 

 

This is blog was published on 15th May (pre-GDPR) and edited on 14th August 2018 (post GDPR).

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